Payment and reporting

Reporting and making payments during your busy work schedule should be quick and easy.
Below, you can find a brief, clear overview of your day-to-day pension administration.

Payment

You can make payments in two ways:

  1. Through your salary system
  2. Through the PFA Administrator Portal
How to make payments using a salary system/OverførselsService (TransferService)

You can transfer your payments through your salary system by using OverførselsService. This allows you to send the necessary information together with the payment, so we can process your payments correctly. This means that the payments will be deposited for the right employee, in the correct period and in the right pension plan. PFA will also be kept up to date on the employee’s salary situation so that the policy can be updated.

You must use a standard file, which may already exist in your salary system. If you do not have the file, your system supplier needs to code it.

  • PFAs PBS-number: 00032336
  • Customer number: 00000 + civil registration number (CPR number)
How to make payments using a salary system

Many salary systems, such as DataLøn, Multidata, BEC LønService or Danløn AMP, can be used to make pension payments. You need the following information:

  • PBS number: 00032336
  • Customer number: The employee’s civil registration number (CPR number)
  • The collective agreement number: This is an important piece of information if the employee has a labour market pension determined by a collective agreement. This is because the number determines the pension plan that the employee should have. You can find a list of the collective agreement numbers here at this page
This is how you report via the PFA Administrator Portal

If you do not have a salary system that can be used for payments and reporting, it is a good idea to use the PFA Administrator Portal. Here, you can carry out reporting and then transfer payments to an account number at PFA. We will then distribute the payment based on the reporting, keeping things simple for you. PFA Administrator Portal is free, and you can register your company by logging in here and sending us a message.

Information for organisations

The administration of a long list of municipal, regional and state companies is primarily settled via KMD, StatensLønSystem and Silkeborg Data. Registration, reporting and payments to PFA generally take place automatically via these systems.
  

If you need help, you can contact PFA’s payment consultants in the following two ways:

 

Reporting

Reporting ensures that we are able to process your payments correctly. This means, for example, that the payments will be deposited for the right employee, in the correct period and for the correct pension plan.

We need the following information when you report:

CVR (company registration) number
We use the CVR number to identify the company which is making the payment.

Civil registration number (CPR number)
We use the CPR number to identify the employee who the payment concerns

Payment period
We use this information to place the payment and adjustment in the right period

Information about labour market contribution (AMB)
This tells us whether to pay labour market contribution. This is relevant for expatriate employees, for example.

The collective agreement number
This is important information when the employee has a labour market pension determined by a collective agreement, or if you agree with PFA that we should use these numbers to identify the different plans. The number ensures that the money is placed in the right plan. You can find an overview
of the collective agreement numbers here at pfa.dk.

Pensionable salary
We use this to calculate the savings and the types of insurance cover that the employees are entitled to.

Form of payment
This tells us if the employee is paid monthly or every 14 days and thus how often payments should be made to the employee’s pension.

Resignation/leave
When an employee resigns or takes leave of absence, we need to know so that we can plan what happens next together with the employee.

Employer contribution percentage
This figure is the percentage of the pensionable salary that the employer pays, and we use this information to calculate the amount that will be deposited in the employee’s pension.

Salary earner contribution percentage
If employees pay a percentage themselves in addition to the employer’s contribution, we use this information to calculate the extra payment.

Salary earner’s voluntary single payment
We use the salary earner’s voluntary payment percentage to ensure that we are always in possession of the correct information for your employee. Contact PFA if you make the payments through Nets InformationsService via OverførselsService and have an employee who pays a voluntary payment - either as a contribution in per cent or as an amount.

Collective agreement numbers

Enter the collective agreement code into your salary system, enabling PFA to identify the collective agreement that the employee is covered by when we receive information from you. This way, we can make sure that the employee is properly set up.
 

Collective agreement numbers for organisations


Optician pension
  • 00072 Journeyman watchmakers - Collective agreement between Urmagernes Arbejdsgiverforening (The Watchmakers’ Employers’ Association) and Urmagernes og Optikernes Landssammenslutning (The National Union of Watchmakers and Opticians)
  • 00073 The Danish Chamber of Commerce - Optician - Collective agreement between Dansk Erhverv Arbejdsgiver (Danish Chamber of Commerce) Employer and Dansk Funktionærforbund - Serviceforbundet (Danish Federation of Salaried Employees - Services Union), Urmagernes og Optikernes Landssammenslutning (National Union of Watchmakers and Opticians) for journeyman opticians and optician students
  • 00075 Head optician - The pension plan for head opticians and shop managers
  • 00076 Opticians working on a contractual basis who are members of Serviceforbundet
  • 00003 Dansk Erhverv (The Danish Chamber of Commerce) Employer and HK Handel (Butiksoverenskomsten (The Shops Collective Agreement))
  • 00004 Kontor og Lager and Dansk Erhverv (The Danish Chamber of Commerce) Employer and HK Handel (Kontor- og Lageroverenskomsten (The Office and Warehouse Collective Agreement))

MedlemsPlus
  • 51030 Sammenslutningen Af Danske Filminstruktører (Union of Danish Film Directors)
  • 51040 Danske Psykomotoriske Terapeuter (Danish Psychomotor Therapists)
  • 51050 Teknisk Landsforbund (The Danish Association of Professional Technicians)
  • 51060 Kort- og Landmålingsteknikernes Forening (The Map and Surveyor Engineers’ Association)
  • 51070 HK Handel (HK Trade)
  • 51080 Danish Actors’ Association
  • 51090 HK Privat (HK Private)
  • 51100 Hovedorganisationen af Officerer i Danmark (Central Organisation of Officers in Denmark)
  • 51110 Film- og Tv-Arbejderforeningen (The Film and TV Staff Association)
  • 51120 Dansk Musiker Forbund (Danish Musician Union)
  • 51140 Finansforbundet (Finance Union)
  • 51150 Dansk Tandplejerforening (Danish Dental Hygienist Association)
  • 51160 Danske Kunsthåndværkere (Danish Artist Craftsmen)
  • 51170 Danish Authors’ Society
  • 51180 Dansk Told & Skatteforbund (Danish Customs & Tax Union)
  • 51190 Den Danske Præsteforening (The Danish Priests’ Association)

Independent collective agreements
  • 00160 Tandplejer Pension (Dental Hygienist Pension)
  • 00180 Gartneribrugets arbejdsgiverforening/land- og skovbrugets arbejdsgivere (Market Gardens’ Employers’ Association/Farming and Forestry Employers) and Handels- og kontorfunktionærernes forbund i Danmark (Commercial and Office Workers’ Union in Denmark)
  • 10000 Private sector employees under LederPension (Pension for Managers and Executives)
  • 18785 FAF - Employees under FAF. Professional organisation for freelancers and employees working in the field of production of animation, computer games, short films and documentaries, multimedia, feature films and television.
  • 18064 Private sector employees under HI-ORG. Organisation for managers in Idræts-Kultur og Fritidssektoren (Sports-Culture and Leisure Time Sector)
  • 29929 DK Fys - Voluntary - Via employer
  • 36077 Private sector employees under Pharmadanmark
  • 37726 Private sector employees under Maskinmesterpension (Engineers’ Pension)
  • 41005 Private sector employees under Dansk Formands Forening (Danish Foreman’s Association)
  • 45905 Private sector employees under The Danish Union of Librarians
  • 81000 Tandlægernes Tryghedsordning (Dentists Security Scheme)
  • 82000 Ansatte Tandlægers Organisation (Employed Dentists’ Association)

Tekniq Pension
  • 80000 Tekniq Pension
  • 00080 Tekniq Pension for Funktionærer (Tekniq Pension for Salaried Employees) (the TL collective agreement between Tekniq and Teknisk Landsforbund (the Danish Association of Professional Technicians))

Teater Pension (Theatre Pension)
  • 03063 Teatertekniker (theatre technician)
  • 03064 Skuespiller (actor)
  • 03065 Sceneinstruktør (stage director)
  • 03066 Administration
  • 03067 Scenografer (stage designer)

Praktiserende Landinspektørers Forening (Practising Chartered Surveyors’ Association)
  • 00240 Pension for Funktionærer (Pension for Salaried Employees) (Collective agreement between Praktiserende Landinspektørers Forening (PLF) and Teknisk Landsforbund (the Danish Association of Professional Technicians) (TL))
  • 00242 Kort- og landmålerteknikere (Map and Surveyor Engineer)

Konstruktør Pension (Constructor Pension)
  • 00320 Pension for Funktionærer (Pension for Salaried Employees) (DIO II Arkitektbranchen (the architect profession) and Teknisk Landsforbund (the Danish Association of Professional Technicians))
  • 00330 Konstruktør Pension (DIO II Arkitektbranchen (the architect profession) and Konstruktørforeningen (The Constructors’ Association))

Mediernes Pension - Journalister (The Media’s Pension - journalists)
  • 73500 Pension in % - Pension plan for journalists
  • 73501 Fixed amount for pension ceiling - Pension plan for journalists
  • 73553 § 53 A for journalists
  • 73539 § 39 A for journalists subject to taxation in Greenland

Collective agreement numbers for pension for salaried employees


CO-industri

  • 65000 - Industriens Funktionæroverenskomst (The Collective Agreement for Salaried Employees in Industry)

HK/Privat
  • 65001 - National collective agreement within the IT sector between Dansk Erhverv (The Danish Chamber of Commerce) Employer and HK/Privat
  • 65002 - Collective agreement between Dansk Erhverv (The Danish Chamber of Commerce) Employer and HK/Privat for photographers and illustrators/graphic artists employed at ADVERTISING AGENCIES AND PUBLISHING HOUSES that are members of Dansk Erhverv (The Danish Chamber of Commerce) Employer
  • 65003 - Salaried employees’ collective agreement for offices and warehouses between Dansk Mode & Textil (Danish Fashion and Textiles) and HK/Privat
  • 65004 - Salaried employees’ collective agreement between Danske Mediers Arbejdsgiverforening (The Danish Media Association - Employers’ Association) and HK/Privat
  • 65005 - Salaried employees’ collective agreement between Danish Association for Graphic Communication & Media (Grakom) and HK/Privat for administrative and technical salaried employees
  • 65006 – The HK collective agreement between Dansk Byggeri (The Danish Construction Association) and HK /Privat
  • 65007 - Collective agreement between HORESTA Arbejdsgiver (HORESTA Employer) and HK/Privat
  • 65009 - Salaried employees’ collective agreement between Danske Malermestre (Danish Master Painters), Foreningen af Auto- og Industrilakerere (Association for Automotive and Industrial Painters), Glarmesterlauget i Danmark (The Glazier Guild in Denmark), Autobranchens Arbejdsgiverforening (The Auto Industry’s Employers’ Association) and HK/Privat
  • 65010 - Standard collective agreement between the Danish Chiropractors’ Association and HK/Privat for medical secretaries
  • 65011 - Collective agreement between Tandlægeforeningen (The Dentists’ Association) and HK/Privat for dental assistants
  • 65012 - Standard collective agreement between Danske Fysioterapeuter (Danish Physiotherapists) and HK/Privat
  • 65017 - Collective agreement between DS Håndværk & Industri (DS Craft & Industry) and HK/Privat
  • 65020 - HK collective agreement between Tekniq and HK/Privat
  • 65031 - Collective agreement between HK-Privat and BL – Danish Social Housing
  • 65033 - Collective agreement between HK/Privat and DBR Arbejdsgiverforening (DBR Employers’ Association)
  • 00180 - HK collective agreement between Gartneri-, Land- og Skovbrugets Arbejdsgivere (Market Garden, Agriculture and Forestry Employers) (GLS-A) and HK/Privat
  • 65034 - HK/Privat & Danmarks Private Skoler-Grundskoler & Gymnasier (Denmark’s Private Primary Schools & Upper Secondary Schools)
  • 65035 - HK/Privat & The Danish Free School Association

HK/Privat and HK HANDEL
  • 65014 - Funktionæroverenskomst for Handel, Viden og Service (Salaried Employees’ Collective Agreement for Commerce, Knowledge and Service) for Dansk Erhverv (The Danish Chamber of Commerce) Employer
  • 65021 - Funktionæroverenskomst for Handel, Transport og Service (Salaried Employees’ Collective Agreement for Commerce, Transport and Service) for DIO II

HK HANDEL
  • 65008 - National collective agreement for offices and warehouses between Benzin- og Oliebranchens Arbejdsgiverforening (the Gasoline and Oil Industry’s Employers’ Association) and HK Handel
  • 65013 - The shops’ collective agreement for Dansk Erhverv (The Danish Chamber of Commerce) Employer
  • 65019 - The shops’ collective agreement DIO II
  • 65022 - Collective agreement for service stations between BOA/ASS and HK Handel
  • 65023 - National collective agreement between Danske Slagtermestre (Danish Butchers) and HK Handel
  • 65024 - National collective agreement for shops between Dansk Erhverv (The Danish Chamber of Commerce) Employer and HK Handel with a special agreement for bakers and confectioners (BKD)

Teknisk Landsforbund (The Danish Association of Professional Technicians)
  • 65027 - National collective agreement between Dansk Erhverv (The Danish Chamber of Commerce) Employer and Teknisk Landsforbund (The Danish Association of Professional Technicians)
  • 00080 - TL- collective agreement between Tekniq and Teknisk Landsforbund (The Danish Association of Professional Technicians)
  • 00090 - The collective agreement for technical employees Dansk Byggeri (The Danish Construction Association) og Teknisk Landsforbund (The Danish Association of Professional Technicians)
  • 00100 - The collective agreement between Arbejdsgiverne (The Employers) (previously DS Håndværk & Industri) and Teknisk Landsforbund (The Danish Association of Professional Technicians)
  • 00110 - The collective agreement between Dansk Mode og Textil (Danish Fashion and Textiles) and Teknisk Landsforbund (the Danish Association of Professional Technicians)
  • 00240 - The collective agreement Praktiserende Landinspektørers Forening (PLF) and Teknisk Landsforbund (the Danish Association of Professional Technicians) (TL)
  • 00250 - Collective agreement between DI collective agreement II and Teknisk Landsforbund (the Danish Association of Professional Technicians)
  • 00320 - The collective agreement between Danske Ark (The Danish Association of Architectural Firms) and Teknisk Landsforbund (the Danish Association of Professional Technicians)
  • 03063 - Collective agreement between Teatrenes Interesseorganisation (The Theatres’ Interest Group) (TIO) and Teknisk Landsforbund (the Danish Association of Professional Technicians) (TL) technical staff
  • 03066 - Collective agreement between Teatrenes Interesseorganisation (TIO) and Teknisk Landsforbund (the Danish Association of Professional Technicians) (TL) administrative staff

Other
  • 65032 - Collective agreement for inspectors between BL – Danish Social Housing and Faglig Puls